Privacy Policy
This privacy policy describes how EVMOTIVE LTD ("EV Motive", "we", "us", "our") collects, uses, and protects personal information when you contact us, engage our services, or visit our website evmotive.co.uk.
We are committed to protecting your privacy and comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and the Privacy and Electronic Communications Regulations (PECR).
1. Who we are
EVMOTIVE LTD is a company incorporated in England and Wales (company number 14131689). Our registered office is Keal & Associates, Unit 8H Millars Brook, Molly Millars Lane, Wokingham, Berkshire, RG41 2AD, United Kingdom.
For any data protection enquiries, please contact us at fergusk@evmotive.co.uk.
2. What data we collect
We collect only the minimum personal data necessary to respond to enquiries and deliver engineering services. This may include:
- Contact information you provide when you email us (name, email address, phone number, employer);
- Correspondence history related to enquiries, quotations, and ongoing engagements;
- Contract and invoicing information where we enter into a commercial engagement with you or your organisation;
- Basic technical information about your visit to this website, described in section 6 below.
3. How we use your data
We process personal data for the following purposes:
- To respond to enquiries and provide information about our services (lawful basis: legitimate interests);
- To enter into and perform contracts for engineering services (lawful basis: contract);
- To issue invoices and maintain accounting records (lawful basis: legal obligation);
- To comply with applicable legal, regulatory, and tax obligations (lawful basis: legal obligation).
We do not sell or rent personal data. We do not use personal data for marketing without clear consent.
4. Who we share data with
We share personal data only where necessary and only with parties who provide adequate data protection safeguards. These include:
- Our accountants (Keal & Associates) for statutory accounting and tax compliance;
- Professional advisors (legal, insurance) where required to protect our legitimate interests;
- HM Revenue & Customs, Companies House, and other UK regulatory bodies where required by law;
- Email and productivity service providers whose infrastructure supports our day‑to‑day operations, under appropriate data processing agreements.
5. Data retention
We retain personal data only for as long as is necessary for the purposes set out above, and in accordance with legal and accounting requirements. Contract and invoicing records are retained for a minimum of six years from the end of the tax year to which they relate, as required by UK law. Unsuccessful enquiries are typically deleted within twelve months.
6. Website and cookies
This website is a static site and does not use tracking cookies, analytics, or third‑party advertising trackers. Our hosting provider may collect basic technical logs (IP address, request path, user agent, timestamp) for security and operational purposes, which are retained for a short period and are not combined with other personal data.
7. Your rights
Under UK GDPR you have the right to:
- Access the personal data we hold about you;
- Request correction of inaccurate data;
- Request erasure of your data (subject to legal retention requirements);
- Object to or restrict certain processing;
- Lodge a complaint with the UK Information Commissioner's Office (ICO) at ico.org.uk.
To exercise any of these rights, please email fergusk@evmotive.co.uk. We will respond within one calendar month.
8. International transfers
Where any of our service providers process data outside the United Kingdom or European Economic Area, we ensure appropriate safeguards are in place, including the UK International Data Transfer Agreement or equivalent Standard Contractual Clauses.
9. Changes to this policy
We may update this policy from time to time. The current version and its effective date are shown at the top of this page. Material changes affecting existing clients will be notified directly.